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Guidelines of the Stoughton Youth Hockey Association, inc.

Skating Fees

  1. Yearly dues for SYHA are based on the income and expenses that are projected for the upcoming season. Although the Board reserves the right to propose fees as necessary, as a non-profit organization the total of these fees should be just sufficient to cover the club’s total expenses after other club revenues are applied. The fees vary per level, as different costs are associated with each level. Fees for the hockey season are split into two categories: Cash and Fundraising
  2. Cash Fees
    1. The cash fee represents the amount, which must be paid by cash, check, or Visa/MasterCard at the beginning of the season. Although the cash fee can be paid in two installments, a discount, which varies per program, is offered if the cash fee is paid in full at sign-up.
    2. A cash fee discount, which varies per program, is also given to families with more than one skater registered with the Club. This discount is applied towards all the younger skaters’ fees in the family (no discount applied toward oldest skater’s fee).
  3. Fundraising Fees
    1. The fundraising fee represents the portion of the fee structure that may be paid by earning credits through different club-sponsored fundraising events. Each fundraiser pays a different credit (dollar amount) that can be applied directly against the fundraising fee. The Board will attempt to return a minimum of 75% of the fundraiser’s net revenues towards the fees of individual members. The Director of Fundraising will distribute a list of all fundraisers at the beginning of each season. This list will include the activity, chairperson/coordinator, and the amount of credit. Additional credits can also be earned for acting as a fundraising chairperson.
    2. The fundraising period runs from January 1 to December 31st of each year with the net amount due by February 1st after statements of activity are distributed.
    3. Fundraising is not mandatory. Fundraisers exist mainly as a vehicle to help provide individual funding of their club fees. If no fundraising is completed, then the amount of the fundraising fee is due in full by February 1st. This amount can be paid by cash, check or credit card.
    4. Fundraising credits earned after December 31st will be counted towards the following season’s fundraising activity.
    5. Any amounts earned by December 31st in excess of the current year’s fundraising fee can be applied towards next year’s CASH fee.
    6. Excess fundraising fees earned stay with the family as long as they have a skater in the club or are expected to have a skater in the club. When a family has not had a skater in the club for two years, the excess fundraising fees become property of the club and can be used at the Boards discretion, including but not limited to the issuance of scholarships. Fundraising fees are not transferable to other club members.
    7. The fundraising fees are waived for third youngest and any subsequent younger skater in families with more than two registered skaters in the club.
    8. The Board understands that new members don’t have a full year to earn fundraising credits, nor do they have the opportunity for carryover credits. Each fundraising chairperson should work with the new members to ensure they get ample access to the fall’s fundraising activities.
  4. A skater, including a transfer skater, may choose to try out for team placement without fully registering with the club. A $50 non-refundable try-out fee will be established for this purpose. Should the player decide to stay with the club, the try out fee will be deducted from the full fees of the skater’s age level.
  5. Families who are delinquent in payment will receive a letter advising them that their children will not be allowed to skate until their bills are paid. If extraordinary circumstances exist, it may be possible to make alternative payment plans with the ALD as approved by the Treasurer.
  6. Refund of Fees
    1. When a skater leaves the club, a refund of fees paid to the club may be issued. Refunds are calculated on a prorated basis on the unused portion of the skater’s fees. The unused portion is determined by dividing the skater’s fees (cash and fundraising) by the total number of weeks of the season and then multiplying that number by the number of weeks remaining in the season.
    2. The club is not responsible for the refunding of missed practices or games from the beginning of the season to the time the skater was last on the ice.
    3. The club will not issue cash refunds of any fundraising credits.
    4. The amount of the WAHA registration fee is subtracted from the refund amount if the club has already paid the WAHA fee.
    5. The skating family must be in good standing with the club. There may be no other outstanding amounts owed by any other skater in the family.
    6. The Concession Stand Manager must further clear all refunds with any amounts or work hours owed to the concession stand to be charged against the refund amount.
    7. All rental equipment must be returned before a refund can be issued. Rental equipment fees are non-refundable.
    8. The Board must approve all refunds.
  7. A sponsor may be obtained for an individual skater to pay for any or all of a skater’s fees.
  8. Scholarships may be authorized by the Board to pay for any or all of a skater’s fees. Please refer to the scholarship section of the guidelines.
  9. Individuals who obtain sponsors that contribute a dollar amount to the club to be used for scholarships or club equipment are eligible to receive a credit against their fundraising fees in the amount of 10% of the donated amount.

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